How do I: batch tasks

What is task batching?

Batching, task batching or batching tasks is simply grouping all of the same tasks at the same time. Doing all of the same tasks repeatedly and/or all together at once. Together is much easier, less time consuming, and more productive than using the typical start-stop-start-stop-repeat model when it comes up for the frequently reoccurring task. We all have tasks like this. It helps maintain consistency when necessary. It may be easier to schedule these batched tasks on a periodic basis.

For example, I write all the edits needed for my podcasts to be released next month within 1 or 2 days of this month. This can be on auto-pilot after you grouped up those tasks for the month and did all the work of figuring it out ahead of time.

You can document the process of said task and then possibly delegate that task too. Sometimes, when the tasks are consistent and exactly the same steps every time, the task can be automated.

For example, after converting them from XLSX files to CSV, I used to clean up the CSV files manually.  Once I figured out all the steps and the sequence of steps to clean it up the CSV, an Excel macro was created to automate the cleanup process. The macro was iterated when there was a new consistent challenge to be fixed repeatedly.

How to record task and delegate a task

Figure out what is needed to do this task like pre-requisites, the sequence of steps, and the outcome when done.

Creating a written step by step checklist can help remember. Pilots use checklists. Chefs use recipes which are documented task checklists along with mise en place.

Documentation can happen as a screen capture video for a computer task, even while on a video conferencing tool like Zoom.

It can be a video recorded with you talking through each step, if not on the computer.

Even if you delegate a task, you should check the results on the given parameters that you provided earlier and have them iterate if needed.

What tasks can you batch together?

 

Webinar Recording: Podcast Audience Growth Tactics

We put so much work creating our podcast, so why not put in a little more effort and reach a lot more listeners? Watch this webinar on Podcast Audience Growth Tactics.

Special thanks to Razz Misher, Organizer of the Savannah Podcast Meetup for having  Henrik de Gyor as one of the guests.

 

Free PDF download on podcasting

Questions?

Webinar Recording: DAM Success with Remote Working Part 1

In case you missed the DAM Success: Remote Working Part 1 webinar, here is the video recording.

This webinar was a panel discussion about Remote Work within the field of Digital Asset Management (DAM). This moderated and organized by Frank De Carlo along with Henrik de Gyor, Jennifer Anna, Ian Matzen, and Theresa Burt.

Part 1 was designed for DAM professional employees (practitioners, not just DAM vendors).

Part 2 will be meant for the DAM professional employers (DAM clients, not just DAM vendors)

Questions?

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