What is your evening routine?

The less I need to think about with a set routine, the easier my day is to focus on what matters, on what needs to get done and ignore the rest.

This is my evening routine. as inspired by Tim Ferriss and his evening routine.

Here is my evening routine:

6PM

Stop working.

Prepare and eat dinner. Most meals for the week are often made once a week to save time in prep. See how do I batch tasks to save time.

Every other day, go to the gym to exercise with a neighbor for 45 minutes.

7PM

Scheduled bike ride every other day for 30 minutes (great for stress relief).

Participate in a mastermind group call once a week.

Set mobile phone on airplane mode.

Plug in and charge with all devices.

8PM

On warm weekday evenings (April through October), go to the pool to cool off and relax.

On Sundays, enjoy firepit with neighbors for 1 hour.

9PM

Find something to watch on-demand that I have not seen while hydrating with cool water.

Between 10PM and 12AM

Have preset multiple alarms set for waking hours set 15 minutes apart with different sounds that I will wake me on my mobile phone and Amazon Alexa.

Sleep

6 to 8 hours

After that, I repeat my morning routine.

What is your evening routine?

How do I: batch tasks

What is task batching?

Batching, task batching or batching tasks is simply grouping all of the same tasks at the same time. Doing all of the same tasks repeatedly and/or all together at once. Together is much easier, less time consuming, and more productive than using the typical start-stop-start-stop-repeat model when it comes up for the frequently reoccurring task. We all have tasks like this. It helps maintain consistency when necessary. It may be easier to schedule these batched tasks on a periodic basis.

For example, I write all the edits needed for my podcasts to be released next month within 1 or 2 days of this month. This can be on auto-pilot after you grouped up those tasks for the month and did all the work of figuring it out ahead of time.

You can document the process of said task and then possibly delegate that task too. Sometimes, when the tasks are consistent and exactly the same steps every time, the task can be automated.

For example, after converting them from XLSX files to CSV, I used to clean up the CSV files manually.  Once I figured out all the steps and the sequence of steps to clean it up the CSV, an Excel macro was created to automate the cleanup process. The macro was iterated when there was a new consistent challenge to be fixed repeatedly.

How to record task and delegate a task

Figure out what is needed to do this task like pre-requisites, the sequence of steps, and the outcome when done.

Creating a written step by step checklist can help remember. Pilots use checklists. Chefs use recipes which are documented task checklists along with mise en place.

Documentation can happen as a screen capture video for a computer task, even while on a video conferencing tool like Zoom.

It can be a video recorded with you talking through each step, if not on the computer.

Even if you delegate a task, you should check the results on the given parameters that you provided earlier and have them iterate if needed.

What tasks can you batch together?

 

Tools I Use: One Calendar

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Disclosure: Links to other sites may be affiliate links that generate us a small commission at no extra cost to you.

Time

How many sets of 24 hours do you have each day?  One 

So why should we use multiple calendars for scheduling all of our events?

Segment your time between work, personal (alone), family and friends with your schedule.

Yes, you can schedule your family and friends unless you find another 24 hour period per day.

Everyone has 24 hours per day, 1440 minutes per day and 168 hours per week.

What do you do with your time?

How do you use each hour of your life? Too many don’t care and waste it.

We are either productive or not.

We move the needle toward accomplishment or not.

We move the needle toward our own fulfillment or not.

I believe if I did not accomplish something every day, the day is wasted and that is hurtful to at least one person. You.

Even if I am sick or on vacation, that is not an excuse.

Track your time

How many calendars and scheduling tools do you use to track your time, all your meetings (personal/professional), all your calls and everything else in your day?

I know too many people who use nothing for their own personal schedule and a work schedule applied by their workplace. That is not time tracking nor time management.

Without time management,  we create excuses like “I am so busy” or “I don’t have time”.

The fact is we choose how we spend our time. We choose when we get up and go to bed. We choose when we eat. We even choose when we go to the bathroom.

There is plenty of time management advice about focusing on 1 thing or top 3 things per day.

I take a different approach.

Use one calendar for all of my time. Google Calendar follows me everywhere for all of my time.

Thoughts on Paper

Forget paper calendars. I know too many people who repeatedly lose their little agenda or don’t even travel with it.  Which makes it a useless afterthought.

Hanging in my office is a really nice, big paper wall calendar which was designed by the late Massimo Vignelli. It is very nice decor, but I do not use it.

Change

When you need to shift your calendar events because someone reschedules, how do you handle that?

Simply confirm a new date/time and drag the existing event to the new date/time on Google Calendar. Done.

A calendar change takes one finger on your smartphone. Yes, you can play “Calendar Tetris” by moving calendar time blocks as needed.

If the calendar tool we use is inflexible and cannot handle iteration, change the calendar you are using. Do not wait for change to happen to you. Seek it ahead of the change so you understand it better than after it happens to you. No whining. No excuses. Use your time more wisely. We can all make the time we need based on our own priorities. After all, it is your time. All 168 hours every week. How are you using your time?

Want to know how I schedule meetings and save time doing so? Read this.

Questions?

Tools I Use: Scheduling

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Disclosure: Links to other sites may be affiliate links that generate us a small commission at no extra cost to you.

I have saved so much time scheduling calls or meetings because of no back and forth using http://assistant.to

It is simple to use with Gmail along with Google Calendar. And it is free to use.

If you don’t want to be limited to just Gmail nor picking times yourself that would work for you in the future, I have saved even more time by allowing people to schedule time with me based on my calendar availability for Zoom.us calls using calendly.com.

The combination of zoom for calls and calendly.com save countless hours each week.

Yes, if you really want to discuss something productive for 15 minutes with me, schedule the time here and you will see what I mean.

There are some other appointment scheduling apps available if you prefer to do your own research.

Questions?