How do I: consume news

Time to consume news should be limited.

When I shower, I consume news. I select several news briefs from various news sources on numerous topics of interest to consume in audio form only. Once I am finished getting dressed, I stop listening to the news for that day. This may take about 15 minutes.

If the news is not relevant, skip to the following brief.

News is a myopic view of current events.

Our ability to discern what is relevant and essential is critical.

When it comes to news, very little is within our control, and even less affects us directly in any way.

How we dress for the weather is within our control.

The weather takes less than a minute to consume and understand.

Consume some news briefly to stay aware and prepared.

Do not let news consume you. News should not become a time suck or a mind suck.

Our time is better spent elsewhere.

Consume less news and get more things done that matter.

Tools I Use: not-to-do list

Lots of us have to-do lists.

Some of us schedule the to-do (task) with the time assigned on our calendar.

Fewer of us have a not-to-do list. Literally a list of things we should not do ourselves or at all. Why?

Our time is limited, and valuable and we don’t need to do it ourselves. Or eliminate the task all together. You could also delegate it or automate it. Find out how below.

Kudos to Tim for the idea of the not-to-do list. Tim Ferriss has his not-to-do list, which are great ideas.

What is on my own not-to-do list as far as tasks?

  • Creating lists of contacts/companies to reach out to (use Upwork instead)
  • Copywriting for marketing purposes (ChatGPT, yes, use a machine to do it faster and often better than a person)
  • Coming up with gift ideas (ChatGPT)
  • Scheduling calls with back-and-forth messages (All calls scheduled through calendly.com with my fixed availability for calls each month that updates with my one master calendar)
  • Recording podcasts asynchronously (Try Rumble.studio and record podcast interviews without the podcaster and interviewee speaking together)
  • Editing podcasts (use Upwork instead)
  • Proofreading or editing my own book (Upwork)
  • Technical tasks (Upwork that are not worth my time and effort to do myself)
  • Creative tasks (Fiverr and not pretend I am a designer)
  • Shop at many different brick-and-mortar stores for the same product (this is what Amazon or Google Shopping is for… to stop wasting your time).
  • Buying wet and dry food for my pets (Petco.com repeat delivery every three months solves this too)

What is on your own not-to-do list?

What to talk about productivity? Schedule a call.

How do I: record my podcasts?

Tools of the trade

A while back, I used to use Skype with some recording software to record my podcasts.

Then, I noticed the audio quality difference between Skype and Zoom.

Zoom is my go-to for reliable calls, recording podcasts, and creating webinars for several years now.

Zoom can also split the audio recordings between each speaker to easily avoid crosstalk (talking over each other) or audio volume differences which is important for podcast recording.

Scheduling

Using Calendly.com, all podcast interview scheduling was completely automated based on my preferred availability on my Google Calendar when I wanted to record audio podcasts.

Recording Asynchronous Podcasts

Note that all of my podcasts are interviews now. I ask the same questions and get different answers from each person interviewed. I personally do not add value to the conversation by asking the same questions, therefore I could remove myself from the interview process.

As of October 2022, I found out about rumble.studio where I can record podcasts asynchronously. This means the two parts of the interview are recorded separately.

Part 1 is the Questions.

Part 2 is the Answers.

I record myself asking those same questions one more time for each podcast (Yes, I have several podcasts). Not per episode. The intro, middle roll and outro are recorded all separately.

Now ALL of my podcasts are recorded asynchronously. After 12 years of podcasting, I can say that I no longer schedule time to interview someone… anyone for a podcast because I can do this asynchronously. And you can too. And no one wastes any time.

Each interviewee gets a step-by-step process where they hear the question I recorded (they see the text question too), then they record their answer to their hearts content (as many times as they wish). This cycle of steps repeat for each question until they submit their last answer and then I am notified when they are done.

No calls. No scheduling. Once answers are all captured, the recordings are ready to be edited and packaged as new episodes. In a future post, we will cover editing as a matter of documentation, delegation and review.

Have you tried asynchronous podcast recording?

Tools I Use: speech to text

In the tool kit of accessibility functions most computers have today that I use often is speech to text.

Once enabled with a quick command, all you do is annunciate and the computer will write what it hears you say.

I have to emphasize that you do need to annunciate, not simply mumble what you say to the computer and expect it to understand what you say, including syntax. Period. Editing comes later anyhow.

Thanks to advances in speech recognition, speech-to-text works quite well now. If the speech recognition is trained on your voice and the way you say things based on a script you read to train it, the speech-to-text function can work even better. The best speech recognition tools can learn based on your edits and corrections.

In the past, I wrote about text to speech to save time reading/reviewing electronic documents and articles. Speech to text is just another productivity superpower you can use on a daily basis.

Most of us can speak rather than type since our hands are already quite occupied. This computer function can save you time and energy by potentially making you more productive like it does for me.

Do you use speech to text daily?

How do I: evaluate any work opportunity

We can all find work opportunities for ourselves if we look today. How do you evaluate any work opportunity?

I evaluate any work opportunity based on six factors:

1. Is it remote work?

This first factor was in effect since the beginning of 2019 for me and had nothing to do with the pandemic. This was a realization that unless my own work requires moving physical objects, there is no point in being on-site. And I say this as an extravert.

Commuting is a colossal waste of time and natural resources that could be used more productively on anything else you see fit. Seeing/experiencing new places because you want to do so on vacation rather than because you have to commute to work. We saw this very clearly in 2020. I do not see the point of doing any digital work “on-site” for any reason, regardless of who I am working for. Ever. If you have not evolved your thinking, you may be:

A. In survival mode (in an unstable company that is not likely hiring).

B. Trying to justify your commercial office real estate (as it remains mostly empty instead of repurposing it or letting it go).

C. Falsely believing we will all run back to a “normal” shared office space.

D. Failing to realize that we did not need to commute to do digital work in the first place.

E. Forgetting that both global and local relationships can thrive without any physical proximity, thanks to technology.

F. Ignoring the options of scheduled communication and virtual collaboration, regardless of geography.

G. Limiting your own choices locally instead of having more opportunities globally.

H. Restricted because you are still working on digital transformation.

I. Unwilling to work from anywhere.

The smartest companies, those that want to attract and retain the best talent from anywhere (and not limit themselves to local candidates nor people forced to move), realize their employees can be more efficient and effective as a distributed workforce. Back when I traveled for work, I saw travel and commuting as a chore. And it still is. Travel and commuting are not luxuries. Who misses long lines, crowded planes, heavy traffic, or looking for a parking space? Instead, count all the wasted hours that you will never recover. Think about it. Why do that today when you do not have to?

2. Am I paid well?

Some companies are under the illusion that we have lowered our rates because the work can now be done virtually. Those same companies fail to realize that the work has not changed and was able to be done completely virtually for over a decade. My rates have only gone up because I make it easier than ever for clients to engage my services. Simple supply and demand economics. More demand, higher fees. Pay the price or keep looking.

3. Are they listening to me? 

Why should I stay if who I work for doesn’t listen/read/pay attention to what I tell them? I can either help a client or I move on to others that want my help. Obviously, we need to listen, read, pay attention and speak up too. Makes sense? Keep reading.

4. Can I make a difference?

If people are not listening/reading/paying attention to what we tell them, we likely can not make a difference unless we assume we know what they need (which can also backfire) or clarify the goals after changes occur. I am a consultant to make a positive difference for clients, not just to collect billable hours.

I do not speak for my other consulting brethren where some have a drug pusher mentality for clients that can not function without them. Who put themselves in that spot? Who needs help getting out of that?

5. Is it what I want to do?

Priorities change just like many other things change around us constantly. We have control over some of these things, and we do not control many other things. We also choose how we spend/waste our attention. Where we work and where we live is something we do control as adults. How did you decide where to live? Why? Why are you working where you do aside from the pay? What company we work for is something we do control. Who applied for the job? Is it still what you want to be doing? Are you good at it? Are you effective? Or is it just a matter of collecting a paycheck? Does it still give you a sense of accomplishment? Is it fulfilling? Do you like it, or is it painful?

6. Am I treated well?

Yes, being treated well by co-workers is important and it starts with treating others well. Being effective can be more important than expecting friendliness. Work is not supposed to be easy, otherwise, we will get bored quickly.

Who are you serving? Does it matter to them? Is it painful to deal with some people? Why? Are certain colleagues interpersonally manipulative or emotionally abusive? Most of the time that does not happen; otherwise, it becomes a serious HR issue. Are you and your supervisor clear on expectations? Do you remain responsive? Do you remain positive? Sometimes remaining positive is a matter of reframing an open conversation. Having respectful conversations is part of the job.

At any point, we will likely learn something new.

When these six factors erode, it is time to evaluate whether to move on, especially if factors #3 and #4 vaporize. 

What factors matter to you when you evaluate work opportunities?