How do I: work remotely

Since working remotely and working from home is a hot topic that many people are forced to do this year (2020), I thought I would share how I do this. I have worked remotely on and off since 2000.

Where do you choose to work

Once adults, we choose where we live. We choose where and whom we work for. These are all choices, not forced requirements. We assume they are givens while they are not. They are choices throughout our lives along with the responsibilities that come with them. We can adapt to change if we are willing to change before change happens to us.

Some have chosen to relocate for a variety of reasons. In late 2017, I delocated from the Washington DC area to the southernmost tip of South Carolina. All of my wife’s family moved here and after visiting a few years ago, we understood why they moved. The beauty and year-round weather of the Lowcountry make sense for living here. Remote work from here makes even more sense.

I have a home office with a door to keep other residents out and minimize distracting sounds from my pets, my spouse, and the kitchen.

If I record a podcast, I normally record in my home office for optimal sound on my end.

Since I use a laptop with a long battery life, it provides me a portable workspace where ever I choose to work that day. I have the option to work in any room of my house that I wish thanks to wifi. I have the luxury spending a lot of time inside a screened-in porch or outside on the back porch under a patio umbrella when the weather permits it more than 10 months of the year.

If I want to work at a coffee shop, I have all of them fully scoped out (outdoors mostly). I know where to sit if I want the white noise of the shop, the right amount of light, and power outlets if needed, and the best wifi connection. I do not have scheduled work calls when I go there due to the noise.

Coffee shops can be uber-productive for focused work. I have written entire books at coffee shops within a few weeks with an endless supply of coffee and small meals provided during 12 hour daily bursts.

Work where you can get work done. Don’t limit yourself. Change it up and see what you have been missing.

When are your scheduled hours?

As a business owner, I work every day. More on some days. Less on other days. The productivity needle needs to move every day for my own satisfaction. I segment days of the week for availability for virtual meetings and calls vs. deep work without interruption. The learning needle needs to move on a daily basis as part of a personal fulfillment challenge to myself that does not end during life.

“Live as if you were to die tomorrow; learn as if you were to live forever.”

Mahatma Gandhi

I loath and avoid any unproductive days. If nothing was accomplished and nothing was learned, it was a wasted day. I am very self-aware that I become very moody from the lack of productivity and fulfillment. I choose to move the needle by working to improve this daily.

If I am ever actively waiting for something, I am listening to an audiobook, podcast, or speaking with someone to learn something.

I have scheduled hours for calls and collaborative meetings on most days. I don’t pay attention to calls that come in before or after that time. I will check voicemail a couple times a day. People can not schedule time with me outside these hours because my calendar is blocked outside these hours.

I have scheduled focus time almost daily which is often in the early morning and late afternoon. No phone available, no calls. no emails during that time.

I schedule time for different clients and different projects.

If it is not scheduled, it will not happen. The schedule is flexible though, not rigid.

Any social activities are scheduled even with friends or I ignore them. If they don’t accept the calendar invite, I cancel the meeting with a templated email to see if they want to reschedule in a month. My wife has a hard time getting me to attend even family events because those need to scheduled too or I ignore them. Even if it’s my birthday. Scheduled or ignored. You see our time is too valuable to waste on unproductive tasks. And every task takes time. Life is too short.

When I am very busy, I even schedule sleep (normally between 11pm-5am) or in three-hour time blocks when I am super busy with large projects. Meals are also scheduled to stay on track so I do not forget those and whom I will have them with.

My morning and evening are purposely routine.

What do you work on?

I am either doing client work, taking scheduled calls, or self-assigned projects to create content like this, more podcasts, or new books.

I only accept remote work now. Whether it is for long term contract work or short term scheduled calls. I get calls every week to come to another metropolitan area to work for big company X (regardless of industry/sector) and I decline all travel now. Does not matter who, what, why, where nor how much. The answer is “remote only” or “No”.  The client has challenges that need to be resolved. Resolving those challenges is why I consult remotely.  It is not about seeing anyone, shaking their hand, breaking bread with them, and other such fluff, but rather effective communication and experience in successfully resolving challenging. I don’t babysit staff nor systems anymore.  That is what management does when they are not enabling, empowering, or assigning their teams how and what to work on. Leadership figures out what to do and when to achieve company goals.

When it comes to Digital Asset Management (DAM) work, the first keyword is digital. All digital work can be done remotely. If you don’t believe it,  you might not be effective and efficient in-person either. Fix the effectiveness of communication first. Then work on efficiency as part of the continual improvement process.

I can find and train people to manage day-to-day operations of any DAM system for any client. That can be done remotely too. No one needs to go to an office for that.

I review 1099 Corp to Corp contract work only. No W-2 work what so ever. I own my consultancy, so I am no one’s employee. I am a short-term contractor. Short term means 1 hour, a few weeks, or up to 9 months. Identify problem > Fix problem > Move on > Repeat for next client. This is what a consultant does. I do not milk clients endlessly for ever-increasing headcounts delays and billable hours like other consulting firms.

How do you get client work?

They call me, email me, or schedule me online.

As a remote consultant in a specialized field, I decline 100% of all client contracts that do not accept remote consulting, whether the work requires a few weeks of work or a few months of work. I have done that since 2019. That policy goes for any client of any size, most of them are global companies.

Previously, I would establish access, connections, trust, and toolsets needed in person, then go remote.

Once we realize that none of these things needs to be done in person, remote work is possible for everyone. I am not here to justifying anyone’s commercial office real estate spend. Those days are over and so is the office in my opinion. That realization will come shortly as soon as the mindset adapt to the new normal, not how we did something in the past. Remote work is work. Location is almost irrelevant. There is no more ‘magic’ that happens at the water cooler, office kitchen, coffee machine nor bathroom. This is because everyone’s already disappeared from the office that matters and there is no available audience in person.

Adapt, iterate, and thrive. Otherwise, let someone else run things as they should without fail nor delay.

My time is too valuable to waste traveling to any location when 100% of my work is digital and not physical.

Full disclosure, I don’t hire any staff for my businesses. All of them are fixed-term contractors for client work or they are task-based contractors.

Not surprisingly, 100% of everyone I have surveyed about remote work wants more remote work opportunities, whether they are gainfully employed or not.

I spoke with a few people hired last month in the field of DAM. To work remotely, of course, not just during COVID-19 and then run back to an office for senseless purposes.

If someone does not move nor create physical objects for work, they have no reason to work in a commercial office environment. Even after COVID-19 is under control. Remote work and distributed work is the new norm. It is time to get used to it.

What are you listening to while working?

Whether I am on a call or not, I am often wearing noise-canceling headphones.

Often I am wearing noise-canceling headphones much of the day.

When I am walking on the beach I have a Bluetooth earbud in one ear that is not facing the ocean which I alternate when walking back. This allows the effects of hearing ocean waves in the other ear as additional stimulation. While walking on the beach, I am listening to an audiobook or podcast to learn something.

When focusing on a task, sometimes light jazz instrumental music in the background from Spotify helps my focus.

When I doing less focused work, I may listen to an audiobook, a podcast, or a webinar.

Silence is very welcome when true concentration is needed.

What about job security?

You can work on your own dreams or you can work on someone else’s dreams. Owning your own business is the way to work on your own dreams so they can become a reality. Even if we are the most important person in a company, there is still no job security because the company can still fail. Job security is a myth. ‘Permanent’ positions are a myth too. Even if you are a government employee or employee of a multi-national corporation. All employees are expendable, even the CEO. Everyone is replaceable. And so is every company. Stop believing in myths and make a difference that matters.

What do you do for entertainment?

I will watch a movie or a series online as a reward at night before sleep however I may not finish it for a week if I am exhausted and fall asleep during the show, but it is on-demand so it does not matter.

No gaming. No alcohol. No drugs. No in-person group activities. Minimal sugar per week.

I can count the number of parties I attend per year on less than one hand and prefer to keep it that way.

Friends are scheduled for a call online once a month.

Do you travel for work?

Not anymore. Since travel does not benefit me nor my clients, there is no point considering where I live. It is a waste of time for all parties. I used to schedule travel early in the morning or late at night. I did not want to waste daytime hours traveling without a benefit to me and my clients. Most people work during the day and rest at night.

When I travel (not since 2019), I usually avoid working in a car, plane, train, subway,  or other means of transport because I find it too cramped and prefer resting during the travel. Business-class or first class can fix the cramped space challenge if you really plan to work. It can be better for networking depending on who you sit near. I have heard of other authors flying during very long flights (to Asia and back) and executing most of a book by effectively using that uninterrupted time during the flight at cruising altitude since meals and drinks are brought to you in a scheduled manner. You did not even need to ask, just acknowledge, confirm, or decline.

With noise-canceling headphones in flight, you can drown out all the plane’s droning noises which are amazing to have near silence on a plane in flight.

I used to drive up to 40,000 miles a year. Now I have my car self-drive me less 400 miles a month, mostly to the beach a few times a week in the early morning. Not for work.

Resources

If you need proof that there are very successful companies, both large and small, that have done remote work or distributed work for years, you can listen to a number of examples and hear how they do it:

https://distributed.blog/podcast/

https://remoteworklife.io/

Webinar Recording: The Art of Getting Great Podcast Guests

We put so much work creating our podcast, including finding the right guests for our show. We share some services, and tactics that we use to attain influential guests on our podcasts. We also share how to be a good guest. Watch this webinar on The Art of Getting Great Podcast Guests

Special thanks to Razz Misher, Organizer of the Savannah Podcast Meetup for having  Henrik de Gyor as one of the guests.

 

Free PDF download on podcasting

Questions?

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How do I: reset focus

focus on target

 

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Focus is important when you are trying to get something done. We can easily get distracted. How do we maintain focus? How do we reset our focus on target once we lose it?

I find my focus and my happiness are closely linked because I track these nightly as an exercise in noting and journaling. If you have smart goals and you are goal-oriented, you might notice the same. If you are not focused on the tasks that need to be accomplished toward your goals, it almost hurts.

Indistractable author Nir Eyal wrote that time management is closely tied to energy management (having the energy when we need to do something) as well as pain management (when we do things we need to even though we don’t want to).

So how do we reset our focus from dis-traction back to focused traction? Here are many of the things I do to reset my focus and regain focus needed:

Manage your time

To manage your time, schedule your time with one online calendar that follows you wherever you go. Not you going to your calendar to check what is on it. On your mobile phone is ideal. I happen to use Google Calendar that seamlessly appears on my laptop and phone. Noting in your calendar what you need to be doing when and for how long is a big help. Having it all online makes it accessible and flexible as things change so you and your calendar can adapt quickly to any change. If I need to do something later, I move it as needed.

Having one online calendar, just one, is key. I only have one set of 24 hours per day to manage, not several sets of 24 hours.

Be specific when noting what needs to be done in your online calendar. “Write book” is not specific enough, however “draft TOC for new book on [topic XYZ]” between 8am and 9am on Tuesday” work better as a doable smart task.

Breakdown a large project or tasks into a series of smaller more manageable tasks that are actually doable in a small time frame like an hour.

Schedule your own time or get your time scheduled for other people’s activities.

Take breaks

Some companies have scheduled hourly stretching breaks that help minimize aches, pains and workforce injuries. Even if you are stationed at a desk for hours, stretching and doing a few floor exercises each hour can help your mind and body.

Taking a walk outside is very beneficial to reset the mind in any weather provided you are dressed and prepared for it. Walking meetings are good as long as the slowest person is leading upfront to set the pace of the walk.

Exercise

30-minutes of walking, biking, or swimming are great resets and gets the endorphins flowing. I don’t run, but you can if wish. I walk faster than most people jog. This keeps my heart rate lower, endurance higher, and furthers distance.

I will walk on the beach, at a wildlife refuge or my neighborhood for 15-30 minutes one direction (with a timer on to have me turn around and return when it rings). I will walk while listening to a podcast I have not heard before like Distributed, Tim Ferriss Show, Masters of Scale,  or an audiobook in one ear while still being able to hear the ocean waves in the other ear is extremely stimulating for ideas.

Note taking

Note-taking of those ideas on a mobile phone is the easiest so the notes are already in electronic form for digital repurposing, even if I email myself the notes. I loathe paper and avoid it like… a virus. Regardless of our age, ideas are fleeting, so capture ideas when they are at the top of your mind before the idea clutters your mind or even worse, you lose that idea. Email links or ideas with a note of context to a friend that would find them helpful and relevant to them. Even if the note is for your own consumption, email it to yourself with some context that you can lookup and find again in the future using some keywords. Getting content out of your head will lighten the load on your mind so you have less burden on your memory and fewer nagging thoughts. ABC = Always Be Capturing

Declutter your environment

If you become really frustrated and unfocused, take a look at your work environment or living space on what needs to be decluttered. We all have a pile of things to clean up  and /or declutter somewhere somehow. Refocus your energy to cleaning up and decluttering that space wherever it is. Get it done. Check it off your list.

Eat and drink well

Notice that eating well and drinking enough water are very key to having the energy needed for focused work. Headaches go away when properly hydrated. If you get a headache, try rehydrating before medicating the issue.

You will notice about an hour afterward if you did not eat or drink well. Note what you ate and/or drank so you can track your reactions to it in your online calendar.

Mediate

Occasionally, I will mediate using the Headspace app for 10 minutes. The app has options to mindfully work on your focus.

Reward yourself

Once you refocus and get things done, reward yourself. I schedule an on-demand film to watch if I accomplish what I wanted done that day. If I did not get things done, I reschedule the reward to later when I believe it will be done and schedule something else that needs doing that night. Some serve themselves a small snack to replenish the energy they need to do the next thing on their calendar.

Breathe

If all the above are not options for you, try box breathing which can be done to feel the effects about one minute, but longer works even better. It calms you, purposely slows the breath, and that helps reset the brain. Simply breathe in for 4 seconds, hold your breath in for 4 seconds, breathe out for 4 seconds, hold no breath for 4 seconds, and repeat. Easy and works anywhere, for any situation in 16-second cycles. We take our breathe for granted until it is compromised and then it is too late.

How do you reset your focus?

Questions?

Webinar Recording: Podcast Audience Growth Tactics

We put so much work creating our podcast, so why not put in a little more effort and reach a lot more listeners? Watch this webinar on Podcast Audience Growth Tactics.

Special thanks to Razz Misher, Organizer of the Savannah Podcast Meetup for having  Henrik de Gyor as one of the guests.

 

Free PDF download on podcasting

Questions?

Webinar Recording: DAM Success with Remote Working Part 1

In case you missed the DAM Success: Remote Working Part 1 webinar, here is the video recording.

This webinar was a panel discussion about Remote Work within the field of Digital Asset Management (DAM). This moderated and organized by Frank De Carlo along with Henrik de Gyor, Jennifer Anna, Ian Matzen, and Theresa Burt.

Part 1 was designed for DAM professional employees (practitioners, not just DAM vendors).

Part 2 will be meant for the DAM professional employers (DAM clients, not just DAM vendors)

Questions?

Schedule a consulting call today